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Task batching system

Design a system for batching similar tasks to improve efficiency

Create a task batching system that groups similar activities to reduce context switching and improve efficiency. This approach helps you accomplish more with less mental effort.

30 minutes
creation

Overview

Create a task batching system that groups similar activities to reduce context switching and improve efficiency. This approach helps you accomplish more with less mental effort.

Learning objectives

  • Identify batchable tasks
  • Create batching schedules
  • Reduce context switching costs

Instructions

Design batching system:

1. List all recurring tasks 2. Group by type and mental mode 3. Create batch processing windows 4. Design batch preparation systems 5. Schedule regular batch times

Steps

1

Task categorization

10 minutes

Group similar tasks together

2

Batch scheduling

10 minutes

Create processing windows

3

System creation

10 minutes

Design supporting processes

Pro tips

  • Batch email processing 2-3 times daily
  • Group all reviews together
  • Handle similar decisions in blocks

Example outcome

A weekly batching schedule with 5 batch categories and defined processing times

Explore more resources

Check out the full stdlib collection for more frameworks, templates, and guides to accelerate your technical leadership journey.