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Activity

Calendar optimization audit

Analyze your calendar to identify time wasters and optimization opportunities

Conduct a detailed audit of your calendar to understand where your time goes and identify opportunities for better time management. This activity helps you reclaim time for strategic work.

35 minutes
analysis

Overview

Conduct a detailed audit of your calendar to understand where your time goes and identify opportunities for better time management. This activity helps you reclaim time for strategic work.

Learning objectives

  • Analyze current calendar patterns
  • Identify low-value activities
  • Create calendar optimization strategies

Instructions

Perform a calendar audit:

1. Export last 2 weeks of calendar data 2. Categorize meetings by type and value 3. Calculate time in meetings vs deep work 4. Identify recurring time wasters 5. Design ideal calendar template

Steps

1

Data gathering

15 minutes

Export and analyze calendar data

2

Pattern analysis

10 minutes

Identify time usage patterns

3

Optimization planning

10 minutes

Create calendar improvements

Pro tips

  • Color-code meetings by value
  • Look for meeting consolidation opportunities
  • Protect time for deep work

Example outcome

A calendar optimization report with 5 specific changes to reclaim 5+ hours per week

Explore more resources

Check out the full stdlib collection for more frameworks, templates, and guides to accelerate your technical leadership journey.